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Use caution when deciding who to give Editor access to your file. This includes changing the access levels of individuals or removing them from it altogether. Warning: When granting Editor access to files in My Drive, you automatically allow individuals the opportunity to change the sharing settings of your document and share it with anyone they desire. Once shared, you can view these individuals under the Guests tab. Tip: Within shared drives, you can review who you've shared a file with outside your shared drive membership. Editor: They can make changes, accept or reject suggestions, and share the file with others.Commenter: They can make comments and suggestions but can't change or share the file with others.Viewer: They can view but can't change or share the file with others.When you share a file with an individual or group, you can choose what they can do with it: To learn more about using MCommunity with Google, refer to Google: Working with MCommunity Groups. If the list of users grows too large, we recommend using an MCommunity group to help manage permissions. We recommend only sharing your files with those who need them.

General access: Grant access to anyone with the file link.People with access: Grant access to specific individuals you want to collaborate with on the file.There are two methods to share content within Google Drive: ​Important: Only individuals who own U-M content should fully control who can access it.

This document provides best practices for sharing files and folders in Google Drive.

You are responsible for appropriately sharing data with only those who should have access to it. This is especially true when collaborating with people outside of U-M. ITS recommends using caution when you choose permissions for your files and folders in U-M Google Drive to ensure the privacy and security of university data. When you share from Google Drive, you can control whether people can edit, comment on, or view your file.